The best Productivity & Collaboration tools in 2026

Mailparser is an email parser software that automates data extraction from incoming emails and eliminates manual data entry. It captures data based on custom parsing rules and integrates with various applications like Salesforce and Google Sheets.

AscendixTech IDP offers AI-powered data entry automation solutions that eliminate manual data entry, tailored to specific business processes and seamlessly integrated with existing systems, ideal for high-volume paperwork enterprises.

Parsio offers AI-powered data extraction from emails, PDFs, and documents, enabling users to automate data entry and export to various applications. It features pre-built models for quick parsing of different document types and supports multiple languages.

Outreach helps sales, marketing, RevOps, and GTM teams enhance productivity with AI-powered workflows, driving revenue success and enabling sellers to organize their business and send timely, relevant messages that lead to opportunities.

Smartsheet is a work management platform that enhances team efficiency through personalized workflows and AI-driven insights. It integrates with various apps, providing real-time visibility, connected workflows, and tailored solutions for effective project management.

Monday.com is an AI-powered work operating system that streamlines workflows across various teams, enhancing visibility and decision-making. It automates tasks, resolves requests efficiently, and supports project delivery with risk detection and resource management, trusted by over 60% of the Fortune 500.

ClickUp is an everything app for work designed to enhance productivity by integrating tasks, docs, goals, and chat in one platform. It aims to streamline workflows and replace multiple software tools, maximizing human and AI productivity.

Noty.ai is an AI-powered meeting assistant that transforms meetings into actionable to-do lists, helping you unlock 2 extra hours daily. It provides real-time transcriptions, allowing you to highlight key moments and track important details without multitasking.

Work anytime, anywhere with Asana. Keep remote and distributed teams, and your entire organization, focused on their goals, projects, and tasks with Asana.

MinutesLink is an AI-powered note-taker that captures smart notes during Zoom and Google Meet calls. This automated meeting assistant transcribes conversations in real time, allowing you to focus on your discussion while it works quietly in the background.

DeepScribe is an ambient AI platform that transforms patient conversations into clinical notes, automating documentation and coding to reduce administrative burdens. It enhances workflows with advanced speech recognition and provides real-time insights for improved clinical outcomes.

Blazingly fast email client with AI features.

Visual platform for designing and automating workflows.

n8n is a workflow automation platform that combines AI capabilities with business process automation, allowing technical teams to build workflows with the precision of code or the speed of drag-and-drop. It offers flexible hosting options and over 500 integrations.

Prefect is an open-source automation platform designed to orchestrate workflows across data, machine learning, and agents, providing a unified control plane for scalable and resilient systems without rigid structures.

Spark Mail is a fast, cross-platform email app designed to help you take control of your inbox by filtering out noise and focusing on what’s important. It features tools like Priority, Pin functions, and automated inboxes to enhance productivity.

Free AI meeting assistant for video calls.

Workato is an enterprise iPaaS that connects AI agents to over 1,400 business apps, enabling secure, scalable workflows. Its platform integrates systems, applies business logic, and automates tasks to enhance efficiency and innovation.

Fireflies.ai is the industry leader in transcription accuracy, offering automatic note-taking, transcription, summarization, and analysis of team conversations across various video conferencing platforms in over 100 languages.

SaneBox is an AI-powered inbox assistant that helps users manage their emails more efficiently, reducing email management time by 3-4 hours per week. It automatically filters unimportant emails and unsubscribes from unwanted senders with one click.

Wordtune Summarizer generates concise summaries of articles, documents, and YouTube videos, enhancing research efficiency. Users can expand on specific sections, store links and summaries in a personal library, and take notes for better organization.

Tactiq.io is an AI meeting assistant that enhances your meetings with live transcriptions, AI summaries, and actionable insights. Seamlessly compatible with Google Meet, Zoom, and Teams, it ensures you capture every detail and follow up effectively. With a focus on privacy and security, Tactiq transforms your meeting experience by providing context for decisions and tasks, allowing you to get more from every session.

Clean Email helps you manage your inbox by allowing you to unsubscribe, block, delete, and automatically manage incoming mail. It offers features to sort, review, and delete thousands of emails quickly.

Help Scout's shared inbox, help center, and live chat software equip teams to manage customer communications effectively, blending AI and human support to enhance customer interactions while automating routine requests.

Suki's AI assistant automates clinical documentation and coding, reducing burnout by 60% and note-taking time by 41%. It captures entire patient conversations to generate complete, high-quality notes that sync directly into the EHR.

Otter.ai is an AI Notetaker that enhances productivity through real-time transcription, automated summaries, and insights. It supports various integrations and features like collaborative note editing and unlimited transcription minutes.

Team inbox and chat app with email management.

Microsoft Dragon Copilot streamlines clinical documentation with AI, automates healthcare workflows, and empowers clinicians to focus on what matters most, enhancing productivity and improving patient experiences.

Abridge transforms patient-clinician conversations into contextually aware, clinically useful, and billable AI-generated notes, enhancing healthcare understanding and improving patient care through enterprise-grade AI trusted by leading healthcare systems.

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Sully.ai offers a superhuman team of AI employees for healthcare, including roles like Nurse, Receptionist, and Scribe, to streamline processes from check-in to prescriptions, significantly reducing burnout and enhancing patient care for doctors.

Acolite provides AI-driven solutions to automate insurance operations, enabling brokers and agents to streamline submissions, certificates of insurance, and property records, allowing teams to focus on relationships rather than paperwork.

Augmedix provides AI-centric solutions for human-centric medicine, managing EHR documentation to enhance clinician-patient engagement. Their ambient AI captures conversations in exam rooms, generating accurate and accessible medical notes tailored to various organizational needs.

Bardeen is an automation and workflow platform designed for GTM teams to eliminate manual tasks and streamline processes. It integrates with various tools to automate workflows, manage data, and enhance collaboration across teams.

Notable is an AI platform designed to enhance healthcare operations by personalizing patient experiences, automating workflows, and empowering staff. It utilizes intelligent agents to boost efficiency, reduce administrative burdens, and improve patient care.

Supernormal is an AI-powered meeting platform that automates meeting notes, agendas, and insights, allowing users to focus on building connections and enhancing productivity. It integrates with Google Meet, Zoom, and Microsoft Teams.

Boomerang enhances Gmail and Google Workspace with integrated meeting scheduling and email productivity tools, allowing users to focus on important tasks while managing emails efficiently. It features one-click scheduling, email reminders, and AI assistance for better communication.

Tray.io is an AI-ready integration and automation platform that enables businesses to integrate applications, automate processes, and deploy AI agents seamlessly. The Tray Merlin Agent Builder allows teams to create live agents without complexity, ensuring they remain grounded in data and context.

Shortwave is an AI-powered tool that helps users organize, write, and manage emails efficiently. It integrates with various platforms to automate workflows and offers custom filters to enhance inbox management.

Vitally is an all-in-one Customer Success Platform that provides clarity, automation, and AI-driven insights to enhance team productivity and drive customer outcomes at scale, utilizing real-time data for actionable insights.

Textio simplifies giving actionable feedback, enabling managers to foster growth and improve team performance. It helps attract top talent and develop skills through integrated recruiting and feedback tools, ensuring a fair and efficient hiring process.

Grain is an AI-powered notetaker that provides accurate meeting summaries, account insights, and coaching suggestions. It is designed for growing teams, offering features like automatic recordings, tailored notes, and effortless highlight sharing.

Mailbutler is an email productivity extension that enhances your inbox with tools for tracking engagement, personalized messaging, team collaboration, and customizable email signatures. Start your free 14-day trial to unlock its full potential.

Airgram, in collaboration with Notta, offers an integrated solution for AI meeting notes and audio transcription. It records, transcribes, and summarizes voice conversations into actionable text, enhancing productivity during meetings.

Upword is an AI research tool designed for business analysis, enabling users to collect and organize information from expert agents and trusted sources. It streamlines the research process, making it easier to find and structure relevant data.

Gmelius enhances teamwork in Gmail with AI Assistants that sort emails and draft replies, while shared inboxes streamline communication. It helps users reclaim an hour daily by automating email management and improving collaboration.

IFTTT is a platform that allows users to automate their favorite apps and devices for free by creating workflows called Applets. Users can choose triggers and actions, customize them, and access millions of ready-made options.

AI meeting automation for recording and insights.

Groove helps manage customer conversations effortlessly with a shared inbox, smart automation, and AI-powered tools. It streamlines workflows, allowing teams to collaborate, assign, and respond to customer inquiries efficiently.

AI meeting workspace connecting calendar and notes.

Relay.app is a platform that enables users to create AI agents that assist with tasks across 100+ applications. It automates processes such as evaluating demo requests, generating LinkedIn content, and tracking SEO rankings.

Bearly AI is a private AI chat platform that combines the capabilities of ChatGPT with complete privacy protection, utilizing models from OpenAI, Anthropic, Gemini, and Grok to empower over 300,000 professionals and teams worldwide.

Wudpecker is a meeting tool that enhances your experience by allowing you to start prepared, take perfect notes during the meeting, and share those notes with all stakeholders seamlessly. Best of all, it's free.

Automation platform for connecting apps.

TLDR This is a free online text summarizing tool that condenses lengthy articles and documents into concise summaries using advanced AI. It enhances reading efficiency by filtering out distractions and presenting essential content clearly.

Sembly AI automatically generates accurate meeting notes and transcripts, capturing meetings from platforms like Google Meet and Zoom. It provides summaries, identifies speakers, and supports multilingual chats to enhance team collaboration.

AI writing assistant for grammar, style and tone.

Activepieces is an AI-first automation platform designed for various teams, enabling users to build self-driven AI cultures across HR, finance, marketing, and sales. It features no-code automation with access to 559 tools and promotes collaboration between AI agents and humans.

Kissflow is an AI-powered low-code platform that enables users to build custom enterprise apps, automate workflows, and enhance efficiency. It is intuitive and allows teams to manage their own processes while maintaining governance.

Cloud-based integration and workflow automation platform.

Mailman is an email assistant designed to help users achieve inbox zero by managing email delivery and blocking unimportant messages. It offers features like Do Not Disturb times and a VIP list for important senders, enhancing productivity and focus.